Background
AI is useful. Unmanaged AI use creates data, security, legal, and quality risks — sometimes all at once.
Questions to ask yourself
- Are staff putting company data into AI tools?
- Are they using AI to write code, contracts, reports, or policies?
- Are AI-generated answers being checked before they go out?
- Could AI expose confidential customer or supplier data?
- Do we have a short, usable AI policy?
What you can do today
Get AI under control without banning it
Three actions.
- 01Send one email to all staff: “What AI tools, what data?”
- 02For each AI tool, check its data retention setting. Free tiers usually do train on your input.
- 03Write a single A4 page: “What's OK and not OK to put into AI.”